DIGIVI – You run your business. We run your HR department.

Your external HR department - all HR solutions from a single source

Navigating the personnel jungle

Growth brings new customers. But it also brings new challenges.

-Keep personnel costs under control. Find and retain employees. Identify HR risks early on. -

Growth doesn't require more HR bureaucracy. It requires an HR department that works.

Does this sound familiar to you?

An employee has been waiting two weeks for her certificate, and the complaint ends up on your desk. Between two client meetings, you review an employment contract, respond to a vacation request, and check a sick leave notice. Your personnel costs are rising, and no one can tell you exactly why. A good employee resigns, and only then do you learn how long the frustration has been building.

Your team is eager. But you lack time and structure. As long as HR is just a side project, it’s constantly putting out fires. That’s exactly where you lose time, money, and—ultimately—your employees.

DIGIVI becomes your external HR department. You get the services of a professional HR team without having to set up your own department. We integrate into your existing processes, serve as dedicated points of contact for your employees, and ensure that HR matters are handled before they even reach your desk.

Managing Personnel Costs with Data

You know where your costs are coming from, how they will evolve over the next few months, and what capacity you actually need. This allows you to make targeted optimizations rather than making across-the-board cuts.

Retaining Good Employees

Quick responses, clear processes, and a reliable point of contact. Frustration becomes apparent early on, and retaining good employees is almost always more cost-effective than looking for new ones.

The DIGIVI HR solution world

Smart HR solutions to help you move faster.

As much HR as your company needs.

External personnel department

We handle the HR tasks for which your company lacks the time, capacity, or expertise. This also applies to parental leave, job openings, or staffing shortages.

Company representation in Germany

For foreign companies, we act as a local partner and coordinate administrative and HR-related matters, even if your management is based abroad.

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Recruiting process support

Direct outreach, pre-screening, and coordination of interviews. We’re looking for people who have the right professional qualifications and whose personality is a good fit for your company.

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Payroll Support

We compile all the necessary documents and coordinate with the payroll department and tax advisors to ensure that salaries are paid on time every month.

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Interim HR Management

If there is a vacancy in HR leadership, we will temporarily take on responsibility—both operational and strategic—until you have reestablished your internal team.

Assistantship duties

We strengthen your back office and free you up to focus on what matters most—with administrative services that are well-organized, scalable, and GDPR-compliant. Whether it’s executive assistance, project support, or day-to-day operations, we bring structure to your schedule, documents, and communication—and ensure that deadlines are met just as reliably as confidentiality is maintained.

Interim Leadership

When key positions are vacant, special challenges arise, or an impartial outside perspective is needed, we fill your leadership gap—with determination, a team-oriented approach, and a consistent focus on results.

Project Management

We take on project or program management and deliver in a structured manner: a clearly defined scope, a realistic roadmap, active risk management—and, in the end, a go-live that delivers on its promises

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Operations Management

We ensure that your operational processes perform reliably: with clear processes, well-defined responsibilities, and monitoring based on relevant KPIs.

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Management

Leadership, structure, and timely results. We bridge gaps during critical phases, stabilize day-to-day operations, and reliably see projects through to completion.

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Imagine HR just running smoothly. You know HR is good when it works—and hardly notice it’s even there.

Igne and Greta - the founders

DIGIVI was founded by sisters Igne and Greta Dirzyte and stands for individual, innovation-driven business solutions. They combine over ten years of experience in HR and business development with clear implementation strength - especially for dynamic, expanding companies.

4

years of DIGIVI.

56

Satisfied customers.

5

Services offered.

The DIGIVI customers

The best references are satisfied customers

"Stress-Free and Seamless"

The DIGIVI team helped us recruit new employees and made the entire process seamless and stress-free. They took.....

Through our company, Dussal Trading GmbH, we recently utilized DIGIVI’s HR services, and we are extremely satisfied with the experience. From the very beginning, the service was marked by a high level of professionalism and efficiency.

The DIGIVI team helped us recruit new employees and made the entire process seamless and stress-free. They took the time to understand our specific requirements and corporate culture, and presented us only with the most suitable candidates. This saved us a lot of time and resources.

We were particularly impressed by the HR team's communication and transparency. We were regularly updated on progress and received detailed reports that helped us make informed decisions.

In addition, DIGIVI provided valuable advice and support in shaping our HR strategies and policies. Their expertise and customized solutions have helped us optimize our internal processes and increase employee satisfaction.

Overall, DIGIVI has exceeded our expectations. We can wholeheartedly recommend their HR services and look forward to receiving the same level of support for our overseas branches.

"a fresh perspective and a positive attitude"

Together, we tackled the tasks at hand and handled them well. DIGIVI supported us during this phase, and we made productive use of our time together.......

We used DIGIVI to cover for a colleague who was on an extended vacation. During that time, the DIGIVI team brought a fresh perspective and a positive attitude to our work environment.
Together, we tackled the tasks at hand and handled them well. DIGIVI supported us throughout this period, and we made productive use of our time together.
Many thanks to DIGIVI for their collaboration.

"A very efficient way of working!"

Very efficient way of working! Flexible, fast implementation, professional. I couldn't imagine a better HR service for our company!

"Done quickly and with high quality"

The HR tasks were completed quickly and to a high standard.......

We used the DIGIVI Team as our external HR department and are very satisfied. They handled our HR tasks quickly and to a high standard. They are reliable and flexible. We would definitely use them again.
Managing Director, Flash Company GmbH

An insight into our approach

Find out more about our work process .

Initial consultation

1.

In the initial meeting, we clarify your goals and specific requirements for our HR services together

Needs analysis

2.

Our HR experts analyze your needs comprehensively in order to develop precisely tailored and effective solutions.

Pricing

3.

Based on the needs analysis, you will receive an individual offer tailored precisely to your requirements.

Implementation

4.

As soon as you agree, we put the agreed HR services into practice.

Permanent care

5.

We are always available to answer your questions and continuously check the effectiveness of the implemented solutions to ensure that they meet your needs and achieve your goals.

Conclusion

6.

After successful implementation, we conclude the project with a results review and your feedback.

FAQ

Frequently Asked Questions

Everything you need to know about external HR departments and HR outsourcing, explained clearly and to the point.

What is an outsourced HR department?

An external HR department handles all or selected HR tasks for your company—from recruiting to contract management to compliance—without requiring you to have set up or maintain or hire . The external provider acts as an in-house HR partner, but is flexible on demand and does not incur fixed costs such as salary or non-wage labor costs.

How much does an outsourced HR department cost?

The costs depend on the model and scope. DIGIVI offers three models: On Demand (project-based, billed by the hour), Retainer (fixed number of hours per month), and Project-Based. A retainer typically starts at around €800–2,500 per month—significantly less expensive than a full-time HR specialist, who costs around €4,500 per month or more, including payroll expenses.

When does HR outsourcing become worthwhile for my company?

HR outsourcing is worthwhile for companies with as few as 5–10 employees if HR tasks arise regularly but there isn’t enough work to justify a full-time position. Typical triggers include: parental leave for the HR manager, rapid growth, the first international hires, or building legally compliant HR processes from the ground up.

What is the difference between an outsourced HR department and a recruitment agency?

A recruitment agency (headhunter) exclusively seeks candidates for open positions—on a one-time, commission-based basis. An external HR department handles all day-to-day HR tasks: recruiting, onboarding, contract management, payroll preparation, performance reviews, and HR compliance. DIGIVI is an external HR department—not a headhunter.

Specifically, what HR tasks does DIGIVI handle?

Depending on your needs, DIGIVI handles: recruiting and talent acquisition, onboarding and contract management, payroll support, interim HR management during vacancies or parental leave, representing international companies in Germany, and the digitization and standardization of existing HR processes.

Can DIGIVI represent international companies in Germany?

Yes—that’s one of DIGIVI’s unique services. International companies without their own German branch can use DIGIVI as their local representative in Germany. DIGIVI handles administrative tasks, communication with government agencies, and HR operations in both German and English.

How quickly can DIGIVI be up and running?

Following a free initial consultation and a needs assessment, DIGIVI can typically begin operations within 1–2 weeks. In urgent cases—such as when an in-house HR staff member goes on parental leave on short notice—an accelerated onboarding process is possible.

Is HR outsourcing GDPR-compliant?

Yes. As an external HR service provider, DIGIVI operates in full compliance with the GDPR. As part of our collaboration, a data processing agreement (DPA) is entered into, which governs the legally compliant handling of employee data—in accordance with Article 28 of the GDPR.

Does DIGIVI also help with recruiting despite the shortage of skilled workers?

Yes. DIGIVI combines targeted recruiting strategies with active talent acquisition and employer branding support. The goal: a shorter time-to-hire, a better candidate experience, and higher-quality hires—even in industries facing severe skills shortages.

What happens during the free initial consultation with DIGIVI?

The initial consultation lasts 30 minutes, is free of charge, and is non-binding. Together, we’ll discuss your current HR challenges, which model is the best fit, and what a partnership might look like. You can book an appointment directly through Calendly.

TIME TO GET STARTED

Only one click separates you from the right HR solution.

Arrange a no-obligation initial consultation today and find out how we can make a tangible difference to your company.
We look forward to hearing from you!

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